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Wage Funding FAQs

What Do You Need Help With?

Employer Questions

Getting Started

Am I eligible to be an employer?

To be eligible for the wage funding program, employers must meet all requirements.

  • Offering a full-time, permanent position.
  • Providing an environment-related position in science, technology, engineering, or mathematics.
  • Planning to hire a new employee (the job candidate cannot be an existing employee.)
  • Canadian owned, Canadian subsidiary, Municipal Government Department, or Provincial Government Department.

How does the program work?

We’ll review an application and email a candidate within 10 business days with their status (approved, pending or declined).

Once an employer has found a candidate, they will contact us and make sure that their candidate also applies to the program and receives approval. When both parties are approved, the employer will contact us so that we can complete the match.

After you and your employer are matched, we’ll send an employer contract, candidate contract, Electronic Funds Transfer (EFT) form, and Participation Information Form to start the wage funding program and specify wage subsidy payments. candidates need to sign and send the candidate contract and Participant Information Form (PIF) back. Employers need to sign and send the employer contract, EFT form and void cheque.

What information do I need to provide in the application?

A detailed job description, training plan, recruitment plan, and salary costs are required. Salary costs include monthly corporate contributions (e.g. EI, CPP, vacation pay).

Am I able to save the application?

You are able to save the application and come back to it. To edit your application log into your account and click on the Employers tab. If this is not your first time participating in the wage funding program you may need to click on the next page.

Please note: ECO Canada will not review the application until it is submitted.

Does my role meet the program requirements?

To be eligible for funding the role must be a full-time permanent position and have a positive environmental impact.

What types of roles are eligible?

Here are some examples:

Science:

  • Research assistant to collect historical data, run models, and assess climate change impacts
  • Environmental coordinator determining and implementing best management practices for sustainable farming
  • Lab technician analysing water samples from sites to determine the contamination levels.

Technology:

  • Software designer to create smart grid technologies
  • GIS analyst focused on animal movements in Northern Canada

Engineering:

  • Design engineer to develop environmental monitoring equipment for greenhouse gases.
  • Energy Engineer to identify and quantify the opportunity for projects involving Demand Response, efficiency, renewable technologies, management and operating improvements to major energy using equipment.

Mathematics:

  • Home Energy Modeller to calculate thermal performance of building with a goal of recommending and implementing energy efficient options.
  • Biometrician that is part of a team that will be testing a new insecticide developed to control pest populations that are damaging some of Manitoba’s evergreen forests. As a member of this evaluation team, the candidate will be responsible for designing the part of the experiment that details the kind of data that will be collected, how it will be collected, and how this data will be analyzed.

Please ensure that your role description includes the environmental impact of the role. This is especially important in instances where the day-to-day responsibilities are not environment-related.

Still unsure if the role you have in mind qualifies? Please complete an application with a detailed job description and training plan and we’ll review it.

What if my role is not related to science, technology, engineering, math or natural resources?

If your role is not STEM-based please provide a detailed description on how the role will have positive environment impact, as well as, how the organization initiative/outcomes fall into STEM and how this role will support these initiatives/outcomes. Please note role must still be full-time and permanent.

Still unsure if the role you have in mind qualifies? Please complete an application with a detailed job description and training plan and we’ll review it.

Are roles related to sustainability eligible?

To be eligible for funding the role must be a full-time permanent position and have a positive environmental impact.

Still unsure if the role you have in mind qualifies? Please complete an application with a detailed job description and training plan and we’ll review it.

What do I need to include in the job duties description?

In addition to day-to-day responsibilities please ensure that your role description includes the environmental impact of the role. This is especially important in instances where the day-to-day responsibilities are not environment-related.

What do I need to include in my training plan description?

Please provide specific details including training topic, training format, whether the training is internal or external, and who will lead the training.

Are short term and contract roles eligible?

The wage funding program positions are intended to lead to permanent employment. Short-term and contract roles are not eligible for program funding.

What is a permanent position?

A permanent role means the candidate is an employee at the organization — not on contract, not a short-term hire, summer student, co-op student or candidate in the traditional sense. The intention is for you as the employer organization to keep your job candidate on as a long-term employee when the program is completed.

What do you define as full-time?

On a weekly basis, a full-time employee is considered to be about 37.5 – 40 hours per week.

How much money will my organization receive?

Eligible Employers will receive 50% of a candidate’s salary (up to $15,000) for new full-time permanent environmental jobs.

Wage funding programs that start after April 1st, 2016 will be less than 12 months in length. Your wage subsidy will be calculated as follows:

Monthly salary * length of wage funding program / 50

How long will it take to process my application?

We’ll review your application and email you within 10 business days if you are approved. If the application is incomplete or unclear we’ll ask you to email more information.

Can I hire someone before my application is reviewed?

Funding is only set aside for approved roles. If you choose to hire someone before your organization is approved you are accepting the risk that funding may not be granted.

Please note: your new hire must also apply to the program and receive approval to become a job candidate.

I recently hired someone - am I still eligible to receive funding?

If you recently hired a new employee you may still be eligible for funding. Check that you and your candidate meet all the eligibility criteria. If yes, both you and your employee can apply online.

How is the ECO wage funding program different from Science Horizon?

The wage funding program is funded by Science Horizon, however it is a different program and therefore has different criteria that needs to be met.

  • ECO’s wage funding program reviews applications within 10 business days of receiving an application,
  • A job candidate’s start date is 30 days from the day the application is approved.
  • The wage funding program funds long-term positions which will lead to full-time and permanent roles.
  • The wage funding program does not allow for subsidy matching – the other portion of the candidate’s salary must come from the organization

Can I apply for more than one wage funding program?

Yes, we are currently accepting multiple applications per organization.

What if I can't guarantee that the candidate/candidate will be a permanent employee after the program?

The intention must be for the organization to hire on the candidate as a permanent employee after the program ends.

Are there exceptions to the eligibility requirements?

The eligibility requirements are set by the government funding body and not by ECO Canada. No exceptions to the requirements will be made.

Recruiting a Job Candidate

What criteria do job candidates have to meet?

To be eligible for the wage funding program, candidates must meet all requirements.

Can I use this funding for an existing employee?

Eligible employers must intend to hire a new employee (the candidate cannot be an existing employee or have a previous working history with the organization, including student co-ops, contract or sub-contract, or volunteer positions). If the candidate recently started (within the last 30 days) please contact us at internship@eco.ca.

How long do I have to recruit a candidate?

You’ll have 30 days from your date of approval to recruit an eligible job candidate and have them start.

What if I need an extension on my hiring timeline?

If you require an extension, email us at internship@eco.ca in advance of your deadline, detailing the steps you have taken and any challenges you have encountered in the recruiting process. If your extension is approved you’ll receive an email with a new deadline.

What do I do when I find a job candidate?

If your candidate is not already pre-approved, they’ll need to apply online to become a candidate. As the reviewing process takes up to 10 business days, we recommend employers let us know when the candidate has applied so we can expedite the process.

If you and your candidate are approved, email us at internship@eco.ca with the candidate’s full name and start date and we’ll complete the match.

What happens after I have been matched with my job candidate?

Once you are matched with your candidate, we’ll send final contracts to initiate the wage funding program and specify wage subsidy payments.

We’ll issue your first wage subsidy payment 3 months after the wage funding program start date, provided that we have received all required documentation.

Throughout the wage funding program, you’ll need to provide the following documentation by all indicated due dates:

  • Employer Reports
  • Candidate Reports (submitted by your job candidate)
  • Salary documentation

What happens if I need to make a change on my contract?

If you need to make a change on the contract, for instance the start date or the salary information needs to be updated, please write directly on the contract. When you send them back to the wage funding program team, we’ll make sure to update your files.

What do the dates in the Employer contract mean?

The dates in the Employer contract are when the Employer Report, your Candidate’s Report, and salary verification documents are due. If all the documentation is accurate, you’ll receive subsequent wage subsidy installments within 15 business days from the due date.

Can I receive payments more frequently than every quarter?

No, all organizations are on a quarterly payment cycle.

Receiving Wage Funding

What documentation do I need to provide?

You’ll need to provide scheduled Employer Reports and salary documentation by all due dates throughout the wage funding program. We require this information before we can pay you the wage subsidy installments.

Note: If we do not receive this documentation from you within 2 weeks of the due dates, your participation in the wage funding program will be revoked.

What do I need to report on? Should I be keeping notes during the quarter?

The quarterly reports are online questionnaires and intended to be a check-in from ECO Canada to make sure both the Employer and the candidate are happy and receiving the proper training. You and your candidate do not need to keep notes between quarters unless you wish to do so.

Note: If there are any concerns, questions or issues between reports, please contact us. We’re always available to help make your wage funding program as successful as possible.

How will I know when my reports are due?

Reports are due at the end of each fiscal quarter. Reports will become accessible one month before the report is due. To submit your Employer Report and salary documentation, login to your ECO Canada account, go to the “Employer Services” tab, scroll down to “wage funding program subsidies,” and click “Reporting.

When/where do I submit reports?

The link to each of your Employer Reports will become accessible one month before the report is due. To submit your Employer Report and salary documentation, login to your ECO Canada account, go to the “Employer Services” tab, scroll down to “wage funding program subsidies,” and click “Reporting.

What salary documentation is acceptable?

ECO Canada requires official proof of salary payment to your candidate. Pay stubs are the most widely accepted form of documentation, as they show your candidate’s year-to-date totals. If your candidate is paid by cheque, we require copies of all cheque stubs issued to your candidate.

We will subsidize the candidate’s wage in addition to any mandatory employer-related costs (such as CPP and EI). Please be sure your documentation shows these breakdowns.

Note: Excel sheets are not an acceptable form of salary verification.

When are the wage subsidy payments issued?

We’ll issue your first wage subsidy installment 3 months after the wage funding program start date, provided we have received your Employer Report, your candidate’s Report, and salary verification documents for the period.

You’ll find the due date for your Employer Report, your Candidate’s Report, and your salary verification documents under the payment schedule listed under Item #6 in your Employer Agreement.

If all the documentation is accurate, you’ll receive subsequent wage subsidy installments within 15 business days from the due date.

End of Wage Funding

What documentation do I need to provide at the end of the wage funding program?

At the end of the wage funding program, complete your Final Employer Debriefing Report, your Candidate’s Debriefing Report, and salary verification documents are due. The report is accessible through your ECO Canada account.

Can I apply for another wage funding period to keep the employee longer?

At the start of the wage funding program, your organization agreed to hire the candidate as a permanent employee after the program ends. Permanent employee wages are not eligible for funding.

If funding is available, your organization may be eligible to hire a new job candidate.

Job Candidate Questions

Pre-Approved Candidates

Am I eligible to be a job candidate?

To be eligible for the wage funding program, job candidates must meet all requirements:

  • Intend to lead an environmental career related to science, technology, engineering, or mathematics
  • 30 years of age or younger
  • Canadian citizen, landed immigrant, or refugee status
  • Eligible to work in Canada
  • Graduated from a post-secondary institution
  • Able to work in a full-time, permanent position within the next 2 months
  • Unemployed or underemployed
  • Have not participated previously in a federal youth employment or education program
  • Not currently employed as a paid employee at the Employer organization
  • Not a family member of the employer organization’s directors or senior officers

How do I apply?

Complete the Candidate Eligibility assessment. If you are eligible you will need to log in to your ECO Canada account  and complete the 5-minute application.

You’ll need to provide the following details:

  • Basic background information
  • Highest level of education
  • Availability to work full-time in a permanent position
  • Eligibility to work in Canada and citizenship status

Am I still eligible?

If you previously were pre-approved and did not find an employer, you may still be eligible. Sign into your account and check that your candidate application is up to date. If it is, and you haven’t turned 31, you’re still eligible.

If any information has changed, please email internship@eco.ca with the changes. We will make the edits on your behalf and review your eligibility.

How long will it take to process my job candidate application?

We’ll review your application and email you within 10 business days if you’re pre-approved.

How does the program work?

We’ll review an application and email a candidate within 10 business days with their status (approved, pending or declined).

Once an employer has found a job candidate, they will contact us and make sure that their candidate also applies to the program and receives approval. When both parties are approved, the employer will contact us so that we can complete the match.

After you and your Employer are matched, we’ll send an employer contract, candidate contract, Electronic Funds Transfer (EFT) form, and Participation Information Form to start the wage funding program and specify wage subsidy payments. candidates need to sign and send the candidate contract and Participant Information Form (PIF) back. Employers need to sign and send the Employer contract, EFT form and void cheque.

Are there exceptions to the eligibility requirements?

The eligibility requirements are set by the government funding body and not by ECO Canada. No exceptions to the requirements will be made.

What resources are available if I don't meet the requirements?

We’re committed to helping you build and advance your environmental career.

To help you stand out to environmental employers, consider Environmental Professional (EP) Certification – now held by over 3,000 environmental professionals across Canada. See the benefits of EP.

We also offer a unique online course with tips, strategies, and great resources to help you find environmental jobs. See the Job Seeker Playbook course.

Finding an Employer

What is the deadline to find an employer?

While there’s no deadline for candidates to find an employer, there is limited funding. The program ends once funding is allocated. If you did not find an employer in that time frame, you’ll remain a pre-approved candidate until you find a position and no longer need the program, or until you turn 31.

Are short-term and contract roles eligible?

Wage funding programs typically last 12 months and are intended to lead to permanent employment with the organization after the wage funding program ends. Short term and contract roles are not eligible.

Can I have worked for the employer before?

No, you must be a new employee to the employer organization.

What is a permanent role?

A permanent role means the candidate is an employee at the organization — not on contract, not a short-term hire, summer student, co-op student or candidate in the traditional sense. The intention is for the employer organization to keep you on as a long-term employee when the program is completed.

What organizations are eligible?

To be eligible, organizations must meet all the criteria listed online, including being Canadian-owned or a Canadian subsidiary.

What information should I share with potential employers?

Provide potential employers with this information sheet if an interview has gone particularly well, or if an organization wants to learn more about the wage funding program.

How much money will the employer receive to fund my position?

An organization will receive a subsidy for 50% of your salary (up to a maximum of $15,000) from your start date to the end of the funding cycle.

Do you have a list of eligible organizations?

We don’t release the names of eligible or past organizations. Organizations may choose to post their position on the ECO Canada job board.

What types of roles are eligible?

Here are some examples:

Science:

  • Research assistant to collect historical data, run models, and assess climate change impacts
  • Environmental coordinator determining and implementing best management practices for sustainable farming
  • Lab technician analysing water samples from sites to determine the contamination levels.

Technology:

  • Software designer to create smart grid technologies
  • GIS analyst focused on animal movements in Northern Canada

Engineering:

  • Design engineer to develop environmental monitoring equipment for greenhouse gases.
  • Energy Engineer to identify and quantify the opportunity for projects involving Demand Response, efficiency, renewable technologies, management and operating improvements to major energy using equipment.

Mathematics:

  • Home Energy Modeller to calculate thermal performance of building with a goal of recommending and implementing energy efficient options.
  • Biometrician that is part of a team that will be testing a new insecticide developed to control pest populations that are damaging some of Manitoba’s evergreen forests. As a member of this evaluation team, the candidate will be responsible for designing the part of the experiment that details the kind of data that will be collected, how it will be collected, and how this data will be analyzed.

Please ensure that your role description includes the environmental impact of the role. This is especially important in instances where the day-to-day responsibilities are not environment-related.

Still unsure if the role you have in mind qualifies? Please complete an application with a detailed job description and training plan and we’ll review it.

Are government departments eligible organizations?

Municipal and provincial departments are eligible. Federal departments are not eligible.

Employed Candidates

What documentation do I need to provide?

After you and your employer are matched, we’ll send a contract and Participation Information Form to initiate the wage funding program and specify wage subsidy payments. You’ll need to sign and send the candidate agreement and Participant Information Form (PIF) back.

Throughout the wage funding program, you’ll need to provide Candidate Reports by all scheduled due dates.

The wage funding program team may also conduct periodic monitoring calls and site visits.

What should I do if my Participant Information Form (PIF) is not correct?

Your application for pre-approval is used to auto-populate your PIF. If there is a mistake that impacts your eligibility, please email us at internship@eco.ca.

If a field is blank, please print the form and complete it in pen before scanning and emailing it back to us at internship@eco.ca.

When/where do I submit reports?

Reports are due at the end of each fiscal quarter.

The link to each of your Candidate Reports will become accessible one month before the report is due. To submit your Candidate Report, login to your ECO Canada account, go to the “My Jobs” tab, then scroll down to “My Wage Funding Program” and click “Reporting.

What do I need to report on? Should I be keeping notes during the quarter?

The quarterly reports are online questionnaires and intended to be a check-in from ECO Canada to make sure that both the employer and the candidate are happy and receiving the proper training. You and your employer do not need to keep notes between quarters unless you wish to do so.

Note: If you have concerns, questions or issues between reports please contact us as we are always available to make your wage funding program as successful as possible.

What else is required?

In addition to providing the required documentation, you may be selected for a monitoring call and/or site visit during your wage funding program.